AI prompt library

🤝 Customer Service Prompt Examples

Draft replies, support macros, refund policies, escalation notes, and help docs.

🌟 Ideas for You

Related books, audiobooks, and useful resources. Some links may be affiliate links.

15 prompts
#01

Empathetic reply

Best for: Support replies

Write a helpful customer service reply to this message. Acknowledge the issue, explain next steps, and keep the tone calm. Message: [paste]
How to customize

Replace the bracketed placeholders with your real details before using it.

#02

Refund response

Best for: Refunds

Create a refund response for [situation]. Be fair, clear, and aligned with this policy: [paste policy].
How to customize

Replace the bracketed placeholders with your real details before using it.

#03

Escalation summary

Best for: Escalation

Turn this customer issue into an escalation summary for a manager. Include customer problem, timeline, impact, what was tried, and decision needed. Issue: [paste]
How to customize

Replace the bracketed placeholders with your real details before using it.

#04

Help article

Best for: Knowledge base

Write a help center article for [topic]. Include overview, step-by-step instructions, screenshots placeholders, troubleshooting, and related links.
How to customize

Replace the bracketed placeholders with your real details before using it.

#05

Support macro set

Best for: Macros

Create 10 reusable support macros for [product/service]. Include greeting, answer, personalization placeholder, and next step.
How to customize

Replace the bracketed placeholders with your real details before using it.

#06

Difficult customer response

Best for: Conflict handling

Write a professional response to an angry customer. Validate frustration, avoid blame, explain what can be done, and set boundaries. Message: [paste]
How to customize

Replace the bracketed placeholders with your real details before using it.

#07

Bug report from customer

Best for: Bug triage

Convert this customer complaint into a clear bug report for engineering. Include steps, expected behavior, actual behavior, environment, and priority. Complaint: [paste]
How to customize

Replace the bracketed placeholders with your real details before using it.

#08

Policy simplifier

Best for: Policy communication

Rewrite this policy in plain language for customers. Keep it accurate and easy to scan. Policy: [paste]
How to customize

Replace the bracketed placeholders with your real details before using it.

#09

Chatbot flow

Best for: Chat support

Design a chatbot flow for [support topic]. Include greeting, intent options, clarifying questions, answer paths, and handoff triggers.
How to customize

Replace the bracketed placeholders with your real details before using it.

#10

Customer sentiment analysis

Best for: Support analytics

Analyze these support tickets for sentiment, themes, urgency, and recommended fixes. Tickets: [paste]
How to customize

Replace the bracketed placeholders with your real details before using it.

#11

Apology email

Best for: Customer recovery

Write an apology email for [issue]. Include ownership, what happened, what is being done, and how the customer will be helped.
How to customize

Replace the bracketed placeholders with your real details before using it.

#12

Onboarding FAQ

Best for: Onboarding

Create an onboarding FAQ for new customers of [product/service]. Include setup, first steps, common issues, and success tips.
How to customize

Replace the bracketed placeholders with your real details before using it.

#13

Service script

Best for: Phone support

Write a phone support script for [scenario]. Include greeting, verification, discovery questions, solution steps, and closing.
How to customize

Replace the bracketed placeholders with your real details before using it.

#14

SLA explanation

Best for: Service operations

Explain this service-level agreement in simple terms for customers and internal staff. SLA: [paste]
How to customize

Replace the bracketed placeholders with your real details before using it.

#15

Root cause support report

Best for: Reporting

Create a monthly support report from these ticket themes. Include top issues, root causes, customer impact, and recommended improvements. Themes: [paste]
How to customize

Replace the bracketed placeholders with your real details before using it.